The Eirvancee Blueprint
Understand the business. Then build the system.
Most ERP problems are designed in. A configuration that copies yesterday's spreadsheets, data moved without being reconciled, a partner who leaves before the first close. Our method is built to prevent exactly those.
Six phases, each ending in something you can read and sign off. You approve one phase at a time, with a clear view of what the next one involves.
Six phases
What happens, and what you get at each step.
- 01
Discover
Workshops with finance, operations and sales to map how orders, stock, money and reporting move today, and where they break.
DeliverableCurrent-state process map and prioritised requirements
- 02
Design
The future-state design: subsidiaries, chart of accounts, item and pricing model, approvals, roles, integrations and reports. Agreed before anything is configured.
DeliverableSolution design document, signed off before any build
- 03
Build
Configuration and any scripting in short cycles, shown to your team on your own data every couple of weeks, not in a final reveal.
DeliverableConfigured account and regular working demos
- 04
Migrate
Customers, suppliers, items, open transactions and balances moved across in trial runs, reconciled with your finance team each time.
DeliverableReconciled trial migrations with sign-off
- 05
Go live
User acceptance testing with written scripts, role-by-role training, a planned cut-over and close support through the first month-end.
DeliverableSigned-off UAT, trained users, first close supported
- 06
Optimise
Regular reviews after go-live: what the team still does by hand, which reports are missing, what the next phase should be.
DeliverableSupport, admin training and a living roadmap
What the plan and the migration checks look like
Planned in phases, signed off in writing
- Discover
- Design
- Build
- Migrate
- Go live
- Optimise
Every balance reconciled before go-live
| Record | Old system | NetSuite | |
|---|---|---|---|
| Customers | 1,284 | 1,284 | ✓ |
| Suppliers | 412 | 412 | ✓ |
| Items | 8,931 | 8,931 | ✓ |
| Open sales orders | 217 | 217 | ✓ |
| Debtors balance | €412,906.10 | €412,906.10 | ✓ |
| Creditors balance | €198,377.42 | €198,377.42 | ✓ |
| Stock value | €1,104,520.88 | €1,104,520.88 | ✓ |
Principles
What we hold to on every engagement.
Process before configuration
We understand how orders, stock, money and reporting move through your business before we touch NetSuite. The design follows the business, not the other way round.
Phased and signed off
Each phase has a defined scope and a written deliverable. You approve one phase at a time, and you always know what comes next.
Your data, early
Demos run on your own customers, items and transactions from the first build cycle, so problems surface in week three, not at go-live.
Finance signs off the numbers
Every trial migration is reconciled with your finance team. Go-live happens when the balances agree, not when the calendar says so.
Documented and handed over
Design decisions, scripts and workflows are written down, and your administrators are trained to own the system. You should never feel locked in.
Straight answers
If NetSuite is more than you need, or a module will not pay for itself yet, we say so before you buy it.
Already on NetSuite?
When the implementation never quite fitted.
Spreadsheets beside the system, reports nobody trusts, workflows the team goes around. We start with evidence, not a rebuild.
- 01
Health check
A structured review of setup, roles, workflows, scripts, integrations and reports, with the team who use it every day.
- 02
Findings and plan
A written report: what is wrong, what it holds the team back from, and a prioritised plan in phases.
- 03
Fix and stabilise
The changes that matter most first, tested and documented, then the rest in agreed phases.
FAQ
Questions about the process
-
How long does a NetSuite implementation take?
It depends on scope: entities, locations, integrations and how much custom work is needed. The design phase produces a phase-by-phase timeline for your business before you commit to the build.
-
What do you need from our team?
A sponsor who can make decisions, a finance lead, and an operations lead, available for workshops in discovery and design and for testing before go-live. We plan their time with you up front.
-
Can we start small?
Yes. Many companies start with finance and order to cash, then add inventory, manufacturing or advanced reporting in later phases. The design accounts for what comes next so nothing has to be redone.
-
What happens after go-live?
We support the first month-end close directly, then move to managed support or ad hoc help, whichever suits. Regular reviews keep a roadmap of what to improve next.
Want to see how this would run for you?
We'll sketch it in the first session.
A free 20-minute consultation with a NetSuite consultant, not a salesperson. We look at how your finance and operations run today and tell you plainly what we would do, then follow up in writing.